HIPAA & Security
Built to support HIPAA compliance from day one
SecurePractice is HIPAA compliance software that helps small healthcare practices organize their HIPAA program, document safeguards, and keep PHI protected. It complements your legal team and compliance advisors—never replaces them.
We focus on administrative and organizational controls: checklists tied to HIPAA safeguards, policy and document management, incident reporting, and end-to-end audit history. The technical foundation runs on hardened Google Cloud infrastructure with Firebase-managed services for authentication, databases, and storage.
A clear view of HIPAA safeguards
HIPAA organizes requirements into administrative, physical, and technical safeguards. SecurePractice helps you keep track of all three.
Administrative safeguards
- Policies, procedures, and training programs
- Risk analysis & risk management tracking
- Incident response processes and documentation
Physical safeguards
- Facility access and workstation policies
- Device and media control procedures
- Reception / facility log documentation
Technical safeguards
- Access control and authentication records
- Encryption in transit and at rest
- Audit logs and activity monitoring
How SecurePractice fits into your HIPAA program
SecurePractice is the workspace where you manage policies, checkpoints, evidence, and vendor agreements—all mapped back to HIPAA safeguards.
SecurePractice gives you one source of truth for HIPAA workflows—policy updates, checklist tasks, vendor BAAs, and incident follow-up all live in the same workspace so you can map them back to the safeguard categories auditors care about. You can explore these workflows in more detail on the Features page.
Centralized HIPAA checklist keeps every safeguard task in view, grouped into administrative, physical, and technical categories. Assign owners, set recurring reminders, and document when each control is verified.
The document and policy library stores BAAs, risk assessments, plans, and staff attestations. Drag-and-drop uploads plus retention tagging make it easy to prove due diligence.
Incident and breach logging captures timestamps, severity, and remediation notes so you can demonstrate how you responded to potential PHI disclosures.
Audit timeline and activity history show who completed tasks, uploaded evidence, or modified policies—perfect for responding to auditors or internal leadership.
Administrative safeguards
Checklist tasks, policies, training attestations, vendor BAAs, and incident reports all live in one workspace.
Physical safeguards
Store facility access policies, device checklists, and facility audits while linking them to recurring tasks.
Technical safeguards
Track access-control reviews, configuration documentation, and reference logs maintained by your IT team.
Data protection & infrastructure
SecurePractice relies on modern cloud basics so your data stays protected while you handle day-to-day compliance tasks.
Cloud infrastructure
Hosted on Google Cloud / Firebase for hardened data centers, managed databases, and secure networking layers.
Encryption & storage
TLS protects data in transit; encryption at rest covers databases, storage, and backups. Segregated dev/test environments keep production data isolated.
Access & audit
Role-based access in the app, internal least-privilege policies, and audit logging of key events keep visibility on the data lifecycle.
Secure accounts by design
Strong authentication posture
Encourages strong passwords and supports multi-factor authentication for premium workspaces to protect sensitive data.
Session awareness
Session timeouts and device-aware notifications help keep stale sessions from lingering on shared or public machines.
Role-based access
Granular roles for admins, compliance officers, and staff encourage least-privilege access across your organization.
Audit-ready activity history
Every key action—task completion, document upload, incident update—is recorded in a timeline for accountability.
Business Associate responsibilities & vendor BAAs
SecurePractice can operate as your Business Associate when required and helps you track your downstream vendor agreements.
Covered entities are responsible for executing BAAs with their Business Associates. SecurePractice signs BAAs for premium workspaces so you can manage PHI as part of your compliance program. The platform also helps you organize the BAAs you execute with your own vendors. You can see how BAAs fit into each plan on the Pricing page. Existing customers can download the latest SecurePractice BAA from within the app.
Vendor inventory & risk ratings
Maintain a vendor inventory complete with contact information, service details, and risk ratings so you always know who touches your data.
Store BAAs, audits & due diligence
Store vendor BAAs, audits, and due-diligence artifacts in the document library with retention tracking so you can prove ongoing oversight.
Incident & remediation history
Log vendor-related incidents, remediation steps, and communication history for quick reference when responding to leadership or auditors.
SecurePractice is a tool to help organize your HIPAA program and documentation. It does not replace legal advice or your own compliance responsibilities.
Give your HIPAA program a proper home
Centralize tasks, documents, incidents, and vendor details so your team can stay prepared for audits year-round.